scanning
document scanning
Records Services, Inc. utilizes high speed document scanners to convert all of your paper files into digital format quickly at an affordable price. We can scan a whole room full of file cabinets and return them to you on 1 USB Thumb Drive!
Whether it’s scanning your medical records for your EMR database or converting your company’s 100 year old trade secrets for the benefit of preservation, Records Services has the experience and the know-how. We will sit down with you and determine the best way to meet your scanning objectives. We will match your needs with our expertise and design the best customized scanning process for you.
types of documents we scan
medical records
The EMR stage has been set and many hospitals and medical offices are well on their way to developing and utilizing a comprehensive EMR program. More often than not, there exists a gap between current EMR records and older hardcopy records on current patients. This is where Records Services, Inc. can help. We use our scanning technology and our medical records knowledge to bridge this gap by making your older hardcopy medical records just as secure and accessible as your newer EMR’s.
financial records
Streamline the paper trail in your accounts payable department by having all of your checks and supporting bills scanned to an easily retrievable file structure. We can index your files by check number or date of payment. Imagine the organization that you gain by scanning your invoices along with your customer’s payment information. If you need to refer to a customer payment, simply click on your invoice number and view and print the corresponding payment. Be ready for the day that everyone dreads. We can scan each year’s tax return along with all supporting documentation to 1 easy to retrieve file.
human resource & personnel
We have completed scanning projects where we have put 1000’s of personnel records onto 1 USB drive.
historical documents
Stop the Clock on old deteriorating documents that must be preserved. We will handle your old documents with the upmost care and successfully convert them to digital documents permanently preserving them.
legal files
Stop spending the money and resources on storing, searching for, and retrieving court cases. With the click of a mouse, you will be able to find the case you need and print out that required affidavit in seconds.
scan on demand
Scan On Demand is the middle road many company’s take to digitize their records. Scan-On-Demand is the ultimate in efficiency for customers who need quick access to their stored hard copy records or require image availability in various locations. Rather than pulling and delivering a box or file to your location, we will retrieve the particular file, pull the required document(s) and scan them. The image can then be accessed on our secure network server or it can be e-mailed to the designated authorized end-user. Once the document has been scanned and delivered, your hard copy records are returned to their secure storage location and you are then able to retain the digital copy to upload to your EMR system or DMS.